![]() ![]() ![]() Retention laws are easier to follow with email messaging systems. If you're using WhatsApp for business communications, that's probably not happening. In the USA, all businesses are supposed to retain communications records for 7 years. If you have a job, electronic communications related to your business often have retention laws associated with them. With other messaging apps, it's often impossible. If you're using Gmail, here are some good tips for using labels:īeing able to manage your conversations also often involves being able to transfer your data between servers and programs. There are tons of different options for organizing messaging, conversations, and even tasks in email. Many servers and services have far more robust features for organizing your conversations, too. Turning things like that on can greatly reduce the amount of messaging noise. or only showing inbox messages of people that you've replied to. Some servers offer other simple filtering features such as only delivering incoming emails to your inbox if the sender is in your contact list. This way you still get the important messages in your clean account, and can still ignore your spam account.įilters & mail flow rules can be used for a huge variety of other things too! Depending on which email server you're using, server-side rules can be extremely useful in managing your communications prioritizing, categorizing, and routing messages to the right places. Make one for Bob that forwards his messages to your new account. You can set up rules and filters on any of your email accounts. They're too lazy to update their contact list with your new address. Maybe some of your friends sometimes still send messages to your spam address in the above scenario. Server-side filters to automate processing Gmail has a super easy type of aliasing where you just add the + symbol before the symbol in your address and then describe what you're using the address for. There are a number of alias services available like AnonAddy SimpleLogin, Burner Mail, Firefox Relay, and 33mail that you can use to create aliases like that if you don't want to use your real email server. You can use email account aliases for that kind of thing if you want extremely granular control over your incoming messages. Some people make new email aliases for every single app/service/store/subscription that asks for an email address. I'd make a separate one for business/company spam, too. So, either turn your old email account into a spam-bucket account or make a new one accordingly. You still need a place for all of that spam that you get from online shopping, business software/service subscriptions, newsletter subscriptions, web/app subscriptions, device app store sign-ups, etc. Those two tips alone will filter out the noise very easily. Use that only for communications with colleagues and clients. ![]() You probably already have a work email address, too. It's all actual personal conversations and it's beautiful! I did this about 20 years ago, and that account has stayed totally clean. Never let that address get into a business database online, in an app, or anywhere else. Only ONLY give that to real people who you want to communicate with. My recommendation is to make one account for your private personal/family/friends/VIP messaging. Only give your private address to real people who you want to communicate with. ![]()
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